There is an exciting opportunity for an experienced Administrative Assistant for a permanent part time role working 24 hours per week. Joining the dedicated, innovative and fun team at Toddler Clinic within PICMHS (Perinatal, Infant & Child Mental Health Services).

ABOUT KARITANE 
Established in 1923, Karitane is a dynamic and innovative not for profit health organisation and registered charity providing early parenting services. We support families with children from birth to 5 years of age through building parenting capacity, enhancing parent child relationships and strengthening a family’s connections with supports in their community. Our services are evidence based and delivered by a caring and highly trained professional team of child and family health nurses,  social workers, psychologists and psychiatrists offering complete, holistic care.
POSITION TITLE:    Administrative Assistant

DEPARTMENT:               Toddler Clinic within PICMHS (Perinatal, Infant & Child Mental Health Services)

OPERATIONAL BASE:    Based at Carramar

STATUS:                           Permanent Part time (24 hours per week)

VACCINATION CATEGORY:    A

RESPONSIBLE TO:          Service Manager

INDUSTRIAL AWARD:    Administration Officer Level 2A

PURPOSE

The position holder will assist and support Karitane’s vision through the continual pursuit of excellence in providing Secretarial/Administrative Support, which seeks to exceed customer needs and one that is efficient and effective in the safe use of both people and material resources. All Karitane staff provide safe, effective, quality care consistent with the organisation’s mission, philosophy, values and standards of care, and adheres to the Professional Code of Conduct.

KEY SELECTION CRITERIA  (Each criteria must be addressed in your application)

1.    Secretarial/ Administration Experience
2.    Demonstrated high level of communication and interpersonal skills.
3.    Demonstrated computer skills utilising Microsoft Office Programs, CRM and other relevant platforms that services require.
4.    Experience in data entry.
5.    Experience in Patient Management Systems E.g. Patient Administration System (PAS)
6.    Experience in preparing correspondence, reports and taking minutes.
7.    Demonstrated organisational & prioritisation skills.
What we offer…. 
•    17.5% leave loading 
•    Salary Packaging (up to $16,050 tax free as not-for-profit and registered charity) 
•    Career Opportunities 
•    Family Friendly Accredited Workplace 
•    Breast Feeding Friendly Accredited Workplace 
•    Employee benefits and more… 
•    Karitane has exceptional working conditions focused on providing a workplace that values Excellence, Respect, Collaboration and Innovation. 
•    We encourage and support diverse contributions, staff health and wellbeing, professional development and we foster a positive, work-life balance culture.

CONDITIONS OF EMPLOYMENT
Permanent Part time employment as per relevant award in accordance with Named NSW (Non-Declared Affiliated Health Organisations Health Employees Staff Agreement. 
The majority of Karitane’s services close for approximately two weeks over the Christmas/New Year period, during which time employees are required to take leave.
Karitane supports a smoke free environment including grounds, buildings, and vehicles. Applicants will have a commitment to EEO & WH&S Policies, ethical practice, and the principles of cultural diversity.
Relevant Criminal History, Working with Children’s Check, Apprehended Violence Orders, and prior employment checks, including relevant disciplinary proceedings, will be conducted on recommended applicants.
“Karitane is committed to providing a safe, inclusive, and empowering environment for all children and young people. We are dedicated to upholding the Child Safe Standards, all staff share responsibility for maintaining a child safe culture.”
VACCINATIONS
•    Category A workers are required to meet and maintain the vaccination criteria (as per the current NSW Health policy directive) including annual influenza vaccinations. 
•    NOTE - please read and understand NSW Health policy directive for more information - https://www1.health.nsw.gov.au/pds/ActivePDSDocuments/PD2026_004.pdf

Enquiries should be addressed to: 
Kay Souter, PICMHS Manager 
Email: **********@health.nsw.gov.au
Mobile : 0417 280 ***
Job Description can be found at:
Careers at Karitane | Join Our Team & Support Families
Apply online at: https://karitane.elmotalent.com.au/controlpanel/recruitment/careers/job/apply

Close date:  Monday 8 June 2026

PS we are currently trialling applying online with our new system if you have any issues , please apply via email to

**********@health.nsw.gov.au