At Levi’s, we believe in originality, and for over 150 years, we’ve been a leader in fashion, innovation, and sustainability. Our commitment to quality and design drives us to create iconic products that shape culture and fashion trends. Levi’s Australia is part of this global legacy, dedicated to providing consumers with high-quality denim and apparel. Join us and be part of a brand that stands for more than just great style – we stand for authenticity and innovation.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working across office operations, executive support and employee experience, and brings strong judgement, discretion and attention to detail.

Key Responsibilities

• Act as the first point of contact for visitors, employees and external partners, creating a professional, welcoming and service-oriented office experience.
• Maintain reception, meeting rooms and shared office areas to a high standard, ensuring spaces are well presented, organised and ready for daily use.
• Handle visitor processes, office communications and day-to-day requests with discretion, professionalism and strong attention to detail.
• Maintain reception procedures, visitor information and office reference materials so they remain practical, accurate and up to date.

• Coordinate incoming and outgoing mail, couriers and delivery activity across the ANZ network, ensuring items are handled accurately, efficiently and within required timeframes.
• Support office logistics and deliveries, including coordinating urgent requests, monitoring inbound items and ensuring prompt distribution or collection by recipients.
• Maintain awareness of building, security and emergency procedures and apply them appropriately as part of daily office operations.

• Provide high-quality administrative support to the General Manager including travel coordination, diary support, expense processing and stakeholder communication.
• Support the planning and delivery of internal meetings, leadership events, conferences, travel arrangements and other key business activities, ensuring strong organisation and follow-through.
• Manage office-related vendors and administration, including supplier coordination, purchase orders, invoice processing and day-to-day communications.
• Build effective relationships with internal and external stakeholders, including Executive Assistants, leaders, employees, vendors and external partners, representing the office and leadership team professionally.
• Partner with HR to support selected people processes, including onboarding, employee milestones, recognition moments, departures and internal communications.
• Provide project coordination and ad hoc support for business priorities led by the General Manager.

• Take ownership of day-to-day office operations, including facilities, building management, service providers, supplies and shared spaces.
• Ensure the workplace is organised, stocked, well-maintained and ready to support employees and visitors each day, including kitchens, meeting rooms and common areas.
• Manage office supplies and consumables, maintaining appropriate stock levels for stationery, kitchen items and other workplace essentials.
• Coordinate regular office services and practical administration, including supplier visits, maintenance requests and shared resource scheduling such as car park allocation where required.

• Confidence in managing competing priorities, solving day-to-day issues and working calmly across multiple stakeholders.
• Excellent organisation, communication and stakeholder management skills.
• A proactive, adaptable approach and the ability to manage changing priorities.
• Strong judgement, professionalism and discretion when handling sensitive matters.
• Confidence working across Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• A high level of initiative, ownership and attention to detail.
• Experience in office coordination and professional, service-oriented style

• Competitive salary and bonus opportunities.
• Generous product discounts across Levi’s brands.
• Supportive and collaborative work culture.
• Opportunities for career growth and development within a global brand.
• Brand new ergonomic South Melbourne Office
• Community involvement opportunities

Apply via LinkedIn only, do not use the ‘apply now’ form below.

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