Procurement Assistant

Newcastle CBD | Full Time | Office Based

Join Medilogic – Creators of Care

At Medilogic, we are medical innovators creating the future of better care. As Creators of Care, we do more than supply medical products — we remove complexity, improve visibility and deliver better outcomes for healthcare providers across Australia.

We are seeking a highly organised and driven Procurement Assistant to join our fast paced procurement team based in our Newcastle CBD office.

This is a hands-on, high-volume role suited to someone who thrives under pressure, enjoys problem solving, and takes pride in keeping things moving.

About the Role

This is the engine room of procurement.

You will play a critical role supporting our procurement function by managing day-to-day purchasing activity, supplier communication, order processing and ETA tracking to ensure our customers receive products on time and without disruption.

You will be managing a high volume of emails, supplier follow ups and order activity daily, requiring strong organisation, urgency and attention to detail.

Working within MYOB Exo/Exonet ERP and Netstock inventory software, you will assist in maintaining stock availability, supplier performance and procurement accuracy across the business.

Key Responsibilities

• Placing purchase orders with local and international suppliers

• Order entry and processing across procurement systems

• Following up supplier ETAs and tracking outstanding orders

• Managing backorders and supply delays proactively

• Liaising with suppliers to resolve stock shortages and delivery issues

• Monitoring high volumes of emails and responding efficiently

• Supporting inventory replenishment and stock availability

• Working closely with internal teams to ensure customer expectations are met

• Maintaining accurate procurement records and order updates

About You

You are someone who:

• Has prior experience in procurement, purchasing, supply chain or administration

• Thrives in a fast paced, high pressure environment

• Can manage a high volume workload with competing priorities

• Has strong attention to detail and excellent organisational skills

• Is proactive, solutions focused and enjoys getting things done

• Has strong communication skills and confidence dealing with suppliers

• Is comfortable with systems, order entry and managing large email volumes

• Can work both independently and collaboratively within a team

Why Join Medilogic?

• Work in a growing, family owned national healthcare business

• Modern Newcastle CBD office overlooking the harbour

• Daily lunch and coffee provided

• Undercover parking and premium end-of-trip facilities

• Fast paced, supportive and high-performing culture

• Opportunity to grow within a rapidly expanding organisation

How to Apply

If you are highly organised, enjoy working at pace and want to be part of a team helping create better care outcomes across Australia, we would love to hear from you.