Relief Staffing Coordinator (After Hours)

Frankston, Melbourne (Bunurong Country) Work from Home | Part-Time / Casual/ During school term Sunday to Thursday | 4:00 pm – 8:00 pm (this could also be a shared position)

Support Essential Early Childhood Services —After Hours

Community Kinders Plus (CKP) is seeking a highly organised and responsive Relief Staffing Coordinator to support our kindergarten services during after-hours periods.

This is a critical operational role ensuring that educator absences are filled efficiently, maintaining staffing ratios, compliance, and continuity of high-quality early childhood education across our network.

About the Role

Working remotely (with occasional in-person training/meetings), you will coordinate relief educators and teachers to ensure all services are appropriately staffed for the following day.

You’ll play a key role in workforce coordination, compliance, and operational continuity across CKP’s network of kindergartens.

Key Responsibilities

Relief Staff Coordination

• Coordinate relief educators and teachers to cover staff absences
• Review leave notifications and staffing requirements
• Contact and schedule appropriately qualified relief staff
• Prepare and maintain daily staffing schedules

Workforce Administration

• Maintain and update the relief staff database
• Track staff availability and utilisation
• Ensure all relief staff hold required qualifications and clearances

Communication & Coordination

• Liaise with kindergarten leaders regarding staffing needs
• Communicate placements, expectations, and logistics to staff
• Provide clear and timely updates to all stakeholders

Compliance & Reporting

• Ensure educator-to-child ratios are met across all services
• Maintain accurate staffing records and reports
• ·Identify and escalate workforce gaps or recurring issues

Adhoc Tasks

• ·Support Adhoc administrative tasks as directed

About You

You are organised, calm under pressure, and thrive in fast-paced, time-sensitive environments.

Key Skills & Experience

• Experience in administration, rostering, HR, or workforce coordination preffered
• Strong scheduling and organisational capability
• Ability to manage multiple requests simultaneously
• Excellent communication and problem-solving skills
• High attention to detail and accuracy
• Comfortable using systems, spreadsheets, and communication tools
• Ability to work independently and make quick decisions

Personal Attributes

• Reliable and accountable
• Calm and solutions-focused under pressure
• Clear and professional communicator
• Collaborative and supportive in approach

Key Performance Outcomes

Success in this role includes:

• 95%+ of shifts filled prior to service start
• Response to staffing requests within 30 minutes
• 100% compliance with staffing ratios
• Accurate and up-to-date staffing records
• Increased utilisation of CKP’s internal relief staff pool

How to Apply

Please submit your CV and a brief cover letter outlining your experience and availability.