The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a
safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+
equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are
disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across
metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be
worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse
backgrounds and abilities. .

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large
print), please don’t hesitate to get in touch with the contact person listed
on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and
Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

THE ROLE

The Senior Executive Coordinator supports key business functions in the Office of the Deputy Secretary in a highly sensitive and complex environment. These varied functions include high-level executive support to the Deputy Secretary, governance and secretariat functions, management of briefings, correspondence and meeting papers, coordination of divisional reporting, drafting high-quality written materials, planning and managing staff events, and other projects as directed. The role manages processes to ensure the division meets expected quality and timeline metrics.

The Senior Executive Coordinator liaises with a wide range of internal and external stakeholders, operating with a high-level of professionalism, initiative, confidentiality and collaboration to develop and sustain strong and effective stakeholder relationships.

Working closely with senior staff to uphold the effective and efficient operation of the Office of the Deputy Secretary, the Senior Executive Coordinator provides support to develop and implement new ways of working, including the development and maintenance of divisional guidance materials.

The Office of the Deputy Secretary is a dynamic working environment. The role requires a multi-skilled, responsive, and proactive individual able to prioritise tasks and be flexible to changing priorities.

ACCOUNTABILITIES INCLUDE

• Operate with high-level of integrity and autonomy in providing a range of high-level executive support, coordination and administration functions; escalate items as appropriate; display organisational awareness, having regard for political and stakeholder sensitivities.
• Provide a key point of contact within the Office of the Deputy Secretary, proactively respond to queries and information requests, provide high-quality information and authoritative advice to stakeholders ensuring advice conforms to relevant guidelines, and take follow up action as required.
• Develop and maintain strong and positive relationships with key stakeholders within the department, as well as other public and private sector agencies and ministerial offices.

Please open the position description to read more.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.